Guidelines for Travel Awards in Non-IBC Years

Guidelines for Travel Support

• Applicants must be an IBS member at the time of application, and for at least 12 months prior to the date of application.
• Applicants must reside in a Lower-or-Middle Income Country (LMIC) at the time of the application.
• Lower- or Middle-Income Countries are defined by the World Bank as countries classified as low or middle-income countries. See the World Bank website for details.
• Previous Travel Award Fund winners may apply if the award was not received in the previous four years. Regardless, preference will be given to those who have not received a Travel Award in the past.
• All travel award requests must be received during the open application period.
• All requests must be submitted through this portal. Please contact the International Business Office (IBO) regarding any technical issues that you might experience, or regarding any additional items that may be needed, in one email to ibs@biometricsociety.org.
• Please complete all application sections before submitting your application as FINAL. Once submitted, the IBO will verify the status of your membership and your eligibility to apply.
• Eligible applications will be reviewed by volunteers appointed to the IBS Awards Fund Committee. We thank our volunteers for their service! The application decisions issued by the committee are considered final.
• In the application, applicants should specify the event to which they intend to travel.
• You may be asked to submit a letter from your IBS region verifying your membership. If the IBO does not receive your member verification within a reasonable period, your application will not be considered valid, and you will not be considered for funding. If you have any questions regarding membership, please visit the website at https://www.biometricsociety.org/membership/join.
• Applicants must have been an IBS member for at least 12 months prior to the date of application and must reside in a Lower-or-Middle Income Country (LMIC) at the time of the application.
• Applications from those who have received funding from the IBS at any time in the past four years (i.e., 2021 and later) will not be considered.
• Applicants will have the option to upload a CV (excluding name, email, and address), a copy of your accepted abstract, and a letter of recommendation.

• Much of the funding provided through this program will come directly from the International Biometric Society.
• However, some Regions, Networks, institutions or even individuals may decide to become involved in the funding of Lower Middle-Income country members to attend events.
• Applicants are encouraged to first reach out to their home institutions or their IBS Regions and Networks regarding any level of support they may be able to provide. Regions are encouraged to specify to applicants how many awards they are able to fund, what can be funded, and any other criteria for applicants. This communication not only allows the IBS and Regions to make the most of available funding. It also encourages individuals to establish ongoing connections with local Regions.

• Previous Travel Awards history
• Length of IBS membership
• Participation in Society activities at group, regional, and/or international level
• Academic and professional activities
• Availability of other funding
• Professional reference

Process

1. Register

Click on the "Register" link and complete and submit the registration form.

2. Login

Login to the award application with your email and password.

3. Create

Create your online application.

4. Save

During the Call for Applications period, your application can be saved as DRAFT until all the required information is completed and attachments uploaded. As each section is complete, you will see a appear in the category tab when the application is saved. At any time, you can download and print your application by clicking on the icon in the Application Summary section.

5. Submit

On completion, save your Nomination as FINAL. Download and print a copy of your application for your records by clicking on the icon in the Application Summary section in the right column. Note: If an update is required prior to the end of the Application period, you can make the update and save as FINAL.

If you require assistance or additional information, please contact the Award Administrator.